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Rare and Special:
Handle with Care
The University Library was a
pioneer in the tradition of pro-
tecting rare and valuable books.
The segregation of these books at
UM began in the early 1900s, when
the Department of Rare Books and
Special Collections started building
collections of international dis-
tinction.
Libraries in general seek to
preserve the records of the past and
present for future use. Rare book
and special collection libraries do
much the same thing, but for
different reasons. Sometimes it's
the work itself--a literary master-
piece, a seminal essay in mathe-
matics, or a key text in the
chronicle of a civilization. Some-
times it's due less to the book's
content and more to the book as an
artifact--of who printed, bound, or
decorated it or who owned it.
The Department of Rare Books
and Special Collections houses a
variety of materials, some that have
intrinsic value, others that have
been obtained because they are part
of a body of literature valuable to
many research enterprises.
One of the Department's most
notable holdings is the Labadie
Collection. Established in 1911
and originally a collection centered
on anarchist materials, it now
embraces a world-wide scope of
social protest literature from the
political left and right. Its special
strengths are in civil liberties,
socialism, communism, colonial-
ism and imperialism, American
labor history through the 1930s,
the I.W.W., the Spanish Civil War,
sexual freedom, women's liberation,
and student protest movements.
In addition to the Department's
distinguished papyri collection,
writings from the Middle Ages and
Renaissance are represented in about
250 manuscripts, which are
complemented by early printed
editions of the Bible. A single leaf
of Gutenberg's landmark 42-line
Bible, a gift to the University, is
available for viewing. There are
also some 450 other specimens of
early printing, called incunabula,
produced during the infancy of the
hand press, ca. 1451-1500, using
moveable type.
The Shakespeare Collection,
more than 9,000 volumes strong,
excels in collected editions of the
plays, beginning with the Second
Folio, and includes editions in all
languages.
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The Nuts & Bolts of
Borrowing
Automation is Key to Circulation
Help
is Here for Grant-Seekers Buhr Provides Space, Safei
University Library borrowing
privileges are extended to enrolled
students and members of the faculty
and staff. Guest privileges are
given to faculty members from
other Michigan universities as well
as to visiting scholars certified by
the Rackham School of Graduate
Studies. Exceptions and individual
circumstances, such as the medical
or dental libraries' loan policies for
local physicians and dentists, are
handled separately.
Students must present their valid
yellow UM identification card to
withdraw books. Faculty and staff
members may obtain library cards
for use at all libraries in the system
by presenting valid identification in
Room 104, Graduate Library.
Graduate Student Teaching Assis-
tants and Research Assistants may
obtain a faculty-level borrower's
card by presenting their appoint-
ment card or verification letter to
the Circulation Department secre-
tary in Room 104.
Students and staff members are
given a three-week loan period at all
libraries. Renewals may be made
once at the Undergraduate Library
and repeatedly at the Graduate
Library, provided no one else has
requested an item.
Faculty members may withdraw
books for an entire term at the
Graduate Library and for three
weeks at the Undergraduate Library
and Taubman Medical Library. The
loan period at other libraries is
limited to eight weeks.
According to Jim Cruse, Head of
Circulation Services at the Graduate
Library, the difference in the
circulation policies at the Under-
graduate and Graduate libraries is
based on those facilities' particular
missions. "The Undergraduate Li-
brary supports the undergraduate
curriculum. Most UGL items are
used many times each term. The
sooner an item is back on the shelf, .
the sooner it is available for another
borrower," he says. "However, at
the Graduate Library the primary
mission is to support research.
Unless someone else needs the
book, a person can renew it in-
definitely."
All loans are subject to im-
mediate recall for course reserves
and after three weeks in order to fill
requests from other borrowers.
Student borrowers are assessed
fines for unreturned books. Over-
due fines are $.25 per day; hold
credits are placed against student
accounts for unpaid fines. Bor-
rowers' privileges are suspended if
items are kept overdue for more
than 50 days. Borrowing privileges
are restored only after overdue
books are returned. A special rate
of $8.00 per day is assessed against
all borrowers for recalled books that
are not returned on time.
Faculty members and Ph.D.
candidates writing dissertations may
apply for assigned carrels in the
Graduate Library. Morning, after-
noon, and evening assignments are
available at the beginning of each
term. Small waiting lists form,
Cruse warns, so early application is
encouraged. Open-study carrels are
located on floors 3 through 6 and
are available on a first come, first
served basis. Students and faculty
members may apply for one of the
1,600 book lockers at Circulation
Services, 104 Graduate Library.
The University Library system's
automated circulation system, Geac
(pronounced JEE'-ACK) operates in
eleven Library units: Graduate,
Undergraduate, Engineering, North
Engineering, Taubman, Natural
Science, University Reserve Ser-
vice, Art and Architecture, Public.
Health, Dentistry, and Music.
The Geac system gives staff
members the ability to efficiently
check out books to patrons, send
overdue notices, and keep track of
where the Library's materials are at
any given time.
Library patrons can use public
Geac terminals themselves in the
Graduate, Undergraduate, Natural
Science, Taubman, and Engineering
libraries. Searching by author,
title, or call number, they can look
for books to find out if they are
checked out, and if checked out the
date they are due, and determine
what books are on reserve for a
particular course. They can also
determine how many copies of a
particular book are owned by the
Library and how many are currently
available for loan.
Patrons with personal computers
or their own terminals can also use
the Geac system. The Geac host
can be accessed through the campus
network, UMnet, by asking for
"UM Library" at the network's
"Which host?" prompt. Access to
Geac is available continuously from
noon on Sunday to 11:30pm on
Friday and from loam to 9pm on
Saturday.
Online Searches Speed Research
Online Search Services supports
scholarly research by providing ac-
cess to bibliographies in most sub-
jects (e.g., biology, education,
history, engineering, literature,
medicine, music,. and religion).
Bibliographies may include journal
articles, books, dissertations,
government documents, reports, and
other information.
According to Jim Crooks,
Coordinator of Online Search Ser-
vices, printed equivalents to
bibliographies acquired online are
often accessible through standard
reference collections. But, he says,
"the online approach may be more
useful when one is searching topics
with multiple concepts, new
concepts in a field, or an index
covering many years. Reference
librarians are available to help users
determine the best approach."
Arranging for a search is easy,
Crooks says. "Since procedures
vary somewhat among our several
libraries, users should call or visit
the library they usually consult for
information about the application
process and fee schedule." With
librarians' help, most requests are
processed within one working day,
and results are usually processed in
about a week.
The Library also offers seminars
in online searching on a regular
basis. Class schedules appear in the
University Library Update, Univer-
sity Record, Michigan Daily, and in
the booklet Non-Credit Courses on
Campus, available each term.
For further information, call or
visit any campus library.
Scholars in search of funding for
projects have a ready resource in the
Graduate Library: the Grants Infor-
mation Collection located in the
second floor Reference Room.
Materials on hand include infor-
mation on grant issuers and grant-
seeking activities.
As an affiliate of the Foundation
Center, in New York, the Library
maintains up-to-date core reference
works on grants and provides
reference assistance to the com-
munity at large. Don Callard is the
person to contact in the Reference
Department for information. Using
printed and online data, he helps
grantseekers find appropriate poten-
Graduate, from page 1
Interlibrary Loan Services--part
of Cooperative Access Services
(CAS)--are available to faculty,
graduate students, and under-
graduates. Most items not owned
by the University Library may be
borrowed from other libraries at no
cost, though some institutions
charge for their lending services.
Interlibrary loan requests may be
submitted at either the Information
Center or CAS; materials are
usually received within two to five
weeks.
Department of Rare Books
and Special Collections
Room 711, South
This department maintains rare
and unique books and manuscripts,
private papers, small and private
press publications, incunabula, and
other irreplaceable items.
Map Library
Room 825, South
This unit offers reference service
for its collection of 260,000
government and commercial maps--
topographic, geologic, historical,
demographic, etc.--for all areas of
the world. It also provides such
related items as atlases, gazetteers,
tracing tables, journals, and aerial
photographs and satellite images.
Area Programs
Room 110, North
Four area programs are housed
within the Graduate Library:
Slavic, Near East, South Asia, and
tial funding sources, especially
among private foundations.
The Library draws on the exper-
tise and resources of the Univer-
sity's Division of Research and De-
velopment Administration, as well,
and has contributed to DRDA work-
shops on grantsmanship.
Grantseekers' Guide: Research Steps
and Library Resources, prepared by
Library staff member Lyn Davidge,
has proven to be useful and
popular; free copies are available in
the literature rack near the Infor-
mation Center on the second floor,
or they may be requested from the
Reference Department, Room 209
Graduate Library.
Crowded stacks at all UM
libraries and necessary protection
for valuable books created the need
for the Buhr facility, located at 200
Hill Street. According to Jim
Cruse, Head of Circulation Ser-
vices, the Graduate Library is over-
stocked at 110 percent capacity and
other units are experiencing even
worse conditions. "We are trying
to identify material, based on date
of publication and past use, to be
put at the Buhr facility," he says.
Out-of-print books and books
judged to be at risk are also shelved
at Buhr. "Large sets of arche-
ological material or portfolios that
have loose photos are considered
irreplaceable," Cruse says. "Other
items sent to Buhr include books
that are repeatedly mutilated or
stolen." At the storage facility,
materials are protected from the
effects of sunlight, pollution, high
temperature and humidity, and poor
handling practices in a controlled
environment averaging 65 degrees
at 50 percent relative humidity.
To maximize use of space, Buhr
is a "compact shelving facility"
where books are arranged by size
rather than by number sequence.
Only library staff can enter the
stacks; browsing is not allowed. A
reading room is provided for
persons who need to review non-
Preservation
is Everyone's Job
Southeast Asia. Each program is
staffed by specialists with pertinent
language skills who perform
comprehensive library services for
their collections in cooperation
with the University's multi-
disciplinary area study centers. A
separate. reference collection is
maintained for these programs in
Room 110.
Photoduplication
Services
Room 2, North
This unit provides photocopying
on a fee basis. It is especially
helpful for copying materials that
are not well suited for use at self-
service photocopying machines.
Additional Units
Two divisional libraries are
located in the Graduate Library
building: the Information and
Library Studies Library, 300 North,
and the Asia Library, 421 North.
The administrative offices for the
entire Library system are located in
818 South.
General hours: M-Th, 8am-
midnight; F, 8am-10pm; Sat,
10am-6pm; Sun, lpm-midnight.
Documents Center, M-Th, 10am-
5pm & 7-10pm; F, 10am-5pm;
Sat, noon-4pm; Sun, 1-9pm. Map
Library, M-F, 10am-noon & 1-
5pm; Sun, 1-4pm. Reference
Services, M-F, 8am-midnight; Sat,
lOam-6pm; Sun, 1 pm-midnight.
The Library Preservation Office
wages a never-ending battle against
deterioration. It reminds users that
they can employ one of the most
powerful forces in this campaign:
handling with care. With this in
mind, the Office offers the fol-
lowing suggestions:
" Never remove a book from the
shelf by pulling at the top of the
spine. Instead, grasp it in the
middle of the spine, pushing
nearby volumes slightly back, if
necessary.
" Photocopy only when necessary.
If photocopying seems to damage
fragile pages or strain bindings,
contact the Library's Photodupli-
cation Service in Room 2,
Graduate Library.
" Avoid leaving open books face
down.
" Don't use paperclips or
rubberbands as bookmarks,
underline or highlight passages, or
make notations in the margins of
library books.
- Open a new book carefully so as
not to break the spine.
" Do not store books in areas where
they may be exposed to water,
direct sunlight, or high
temperature or humidity. .
" Refer books in need of repair to
the attention of a library staff
member.
Undergraduate, from page 1
Alfred Taubman Medical Library is a vital partner in medical and health
science research.
MIRLYN Magic
The University Library card cat-
alog will soon be going online.
Beginning in mid-1988, the new
MIRLYN online catalog system
will appear in planned stages,
making possible the searching of
millions of Library records from
any terminal or microcomputer that
can connect to UMnet, a University
data communications network. Re-
searchers will eventually be able to
search the catalog from office, lab,
dorm, home, or any place with a
telephone. In addition to offering
author, title, and call number infor-
mation, MIRLYN will also allow
searching by subject entries, and it
will eventually offer keyword and
boolean searching access. In the
future, the system will also reveal
information on the status of library
materials on order, in process, or in
current circulation. And it will pro-
vide gateways to national biblio-
graphic resources such as RLIN.
As it develops, MIRLYN will
become the primary electronic ac-
cess file for research conducted in
the University Library system, and
it will usher the Library--on sched-
ule and on target--into the next cen-
tury of scholarly research.
University Library
Reserve Service
Room 317
The Reserve Service holds
heavily used books, periodicals, and
other items for individual courses in
LS&A and the Rackham Graduate
School, thus allowing for equitable
use of high-demand materials.
These reserved items circulate on a
short-term basis of from two to
four hours and overnight under
specified conditions.
Microcomputer Center
Room 412
The UGL Microcomputer Center
contains some 80 Zenith and
Macinitosh microcomputers, termi-
nals connected to the University's
computer system, and dot-matrix
and laser printers.
The Center, operated jointly
with the University's Computing
Center, is available for individual
use and group instruction. Lists of
available software and scheduled
instructional programs are available
near the service desk. And
monitors are always on duty to help
students get started and to offer
routine counseling.
The Undergraduate Library's Reference Department is usually the first stop
for students preparing term papers or research projects.