V V V V U V v v _ -W IV 7V7 q Rare and Special: Handle with Care The University Library was a pioneer in the tradition of pro- tecting rare and valuable books. The segregation of these books at UM began in the early 1900s, when the Department of Rare Books and Special Collections started building collections of international dis- tinction. Libraries in general seek to preserve the records of the past and present for future use. Rare book and special collection libraries do much the same thing, but for different reasons. Sometimes it's the work itself--a literary master- piece, a seminal essay in mathe- matics, or a key text in the chronicle of a civilization. Some- times it's due less to the book's content and more to the book as an artifact--of who printed, bound, or decorated it or who owned it. The Department of Rare Books and Special Collections houses a variety of materials, some that have intrinsic value, others that have been obtained because they are part of a body of literature valuable to many research enterprises. One of the Department's most notable holdings is the Labadie Collection. Established in 1911 and originally a collection centered on anarchist materials, it now embraces a world-wide scope of social protest literature from the political left and right. Its special strengths are in civil liberties, socialism, communism, colonial- ism and imperialism, American labor history through the 1930s, the I.W.W., the Spanish Civil War, sexual freedom, women's liberation, and student protest movements. In addition to the Department's distinguished papyri collection, writings from the Middle Ages and Renaissance are represented in about 250 manuscripts, which are complemented by early printed editions of the Bible. A single leaf of Gutenberg's landmark 42-line Bible, a gift to the University, is available for viewing. There are also some 450 other specimens of early printing, called incunabula, produced during the infancy of the hand press, ca. 1451-1500, using moveable type. The Shakespeare Collection, more than 9,000 volumes strong, excels in collected editions of the plays, beginning with the Second Folio, and includes editions in all languages. Befo transmi scribes variety most sa papyric Books a the 3rd distingu Most w collectiA most no manusc 200 A. The Nuts & Bolts of Borrowing Automation is Key to Circulation Help is Here for Grant-Seekers Buhr Provides Space, Safei University Library borrowing privileges are extended to enrolled students and members of the faculty and staff. Guest privileges are given to faculty members from other Michigan universities as well as to visiting scholars certified by the Rackham School of Graduate Studies. Exceptions and individual circumstances, such as the medical or dental libraries' loan policies for local physicians and dentists, are handled separately. Students must present their valid yellow UM identification card to withdraw books. Faculty and staff members may obtain library cards for use at all libraries in the system by presenting valid identification in Room 104, Graduate Library. Graduate Student Teaching Assis- tants and Research Assistants may obtain a faculty-level borrower's card by presenting their appoint- ment card or verification letter to the Circulation Department secre- tary in Room 104. Students and staff members are given a three-week loan period at all libraries. Renewals may be made once at the Undergraduate Library and repeatedly at the Graduate Library, provided no one else has requested an item. Faculty members may withdraw books for an entire term at the Graduate Library and for three weeks at the Undergraduate Library and Taubman Medical Library. The loan period at other libraries is limited to eight weeks. According to Jim Cruse, Head of Circulation Services at the Graduate Library, the difference in the circulation policies at the Under- graduate and Graduate libraries is based on those facilities' particular missions. "The Undergraduate Li- brary supports the undergraduate curriculum. Most UGL items are used many times each term. The sooner an item is back on the shelf, . the sooner it is available for another borrower," he says. "However, at the Graduate Library the primary mission is to support research. Unless someone else needs the book, a person can renew it in- definitely." All loans are subject to im- mediate recall for course reserves and after three weeks in order to fill requests from other borrowers. Student borrowers are assessed fines for unreturned books. Over- due fines are $.25 per day; hold credits are placed against student accounts for unpaid fines. Bor- rowers' privileges are suspended if items are kept overdue for more than 50 days. Borrowing privileges are restored only after overdue books are returned. A special rate of $8.00 per day is assessed against all borrowers for recalled books that are not returned on time. Faculty members and Ph.D. candidates writing dissertations may apply for assigned carrels in the Graduate Library. Morning, after- noon, and evening assignments are available at the beginning of each term. Small waiting lists form, Cruse warns, so early application is encouraged. Open-study carrels are located on floors 3 through 6 and are available on a first come, first served basis. Students and faculty members may apply for one of the 1,600 book lockers at Circulation Services, 104 Graduate Library. The University Library system's automated circulation system, Geac (pronounced JEE'-ACK) operates in eleven Library units: Graduate, Undergraduate, Engineering, North Engineering, Taubman, Natural Science, University Reserve Ser- vice, Art and Architecture, Public. Health, Dentistry, and Music. The Geac system gives staff members the ability to efficiently check out books to patrons, send overdue notices, and keep track of where the Library's materials are at any given time. Library patrons can use public Geac terminals themselves in the Graduate, Undergraduate, Natural Science, Taubman, and Engineering libraries. Searching by author, title, or call number, they can look for books to find out if they are checked out, and if checked out the date they are due, and determine what books are on reserve for a particular course. They can also determine how many copies of a particular book are owned by the Library and how many are currently available for loan. Patrons with personal computers or their own terminals can also use the Geac system. The Geac host can be accessed through the campus network, UMnet, by asking for "UM Library" at the network's "Which host?" prompt. Access to Geac is available continuously from noon on Sunday to 11:30pm on Friday and from loam to 9pm on Saturday. Online Searches Speed Research Online Search Services supports scholarly research by providing ac- cess to bibliographies in most sub- jects (e.g., biology, education, history, engineering, literature, medicine, music,. and religion). Bibliographies may include journal articles, books, dissertations, government documents, reports, and other information. According to Jim Crooks, Coordinator of Online Search Ser- vices, printed equivalents to bibliographies acquired online are often accessible through standard reference collections. But, he says, "the online approach may be more useful when one is searching topics with multiple concepts, new concepts in a field, or an index covering many years. Reference librarians are available to help users determine the best approach." Arranging for a search is easy, Crooks says. "Since procedures vary somewhat among our several libraries, users should call or visit the library they usually consult for information about the application process and fee schedule." With librarians' help, most requests are processed within one working day, and results are usually processed in about a week. The Library also offers seminars in online searching on a regular basis. Class schedules appear in the University Library Update, Univer- sity Record, Michigan Daily, and in the booklet Non-Credit Courses on Campus, available each term. For further information, call or visit any campus library. Scholars in search of funding for projects have a ready resource in the Graduate Library: the Grants Infor- mation Collection located in the second floor Reference Room. Materials on hand include infor- mation on grant issuers and grant- seeking activities. As an affiliate of the Foundation Center, in New York, the Library maintains up-to-date core reference works on grants and provides reference assistance to the com- munity at large. Don Callard is the person to contact in the Reference Department for information. Using printed and online data, he helps grantseekers find appropriate poten- Graduate, from page 1 Interlibrary Loan Services--part of Cooperative Access Services (CAS)--are available to faculty, graduate students, and under- graduates. Most items not owned by the University Library may be borrowed from other libraries at no cost, though some institutions charge for their lending services. Interlibrary loan requests may be submitted at either the Information Center or CAS; materials are usually received within two to five weeks. Department of Rare Books and Special Collections Room 711, South This department maintains rare and unique books and manuscripts, private papers, small and private press publications, incunabula, and other irreplaceable items. Map Library Room 825, South This unit offers reference service for its collection of 260,000 government and commercial maps-- topographic, geologic, historical, demographic, etc.--for all areas of the world. It also provides such related items as atlases, gazetteers, tracing tables, journals, and aerial photographs and satellite images. Area Programs Room 110, North Four area programs are housed within the Graduate Library: Slavic, Near East, South Asia, and tial funding sources, especially among private foundations. The Library draws on the exper- tise and resources of the Univer- sity's Division of Research and De- velopment Administration, as well, and has contributed to DRDA work- shops on grantsmanship. Grantseekers' Guide: Research Steps and Library Resources, prepared by Library staff member Lyn Davidge, has proven to be useful and popular; free copies are available in the literature rack near the Infor- mation Center on the second floor, or they may be requested from the Reference Department, Room 209 Graduate Library. Crowded stacks at all UM libraries and necessary protection for valuable books created the need for the Buhr facility, located at 200 Hill Street. According to Jim Cruse, Head of Circulation Ser- vices, the Graduate Library is over- stocked at 110 percent capacity and other units are experiencing even worse conditions. "We are trying to identify material, based on date of publication and past use, to be put at the Buhr facility," he says. Out-of-print books and books judged to be at risk are also shelved at Buhr. "Large sets of arche- ological material or portfolios that have loose photos are considered irreplaceable," Cruse says. "Other items sent to Buhr include books that are repeatedly mutilated or stolen." At the storage facility, materials are protected from the effects of sunlight, pollution, high temperature and humidity, and poor handling practices in a controlled environment averaging 65 degrees at 50 percent relative humidity. To maximize use of space, Buhr is a "compact shelving facility" where books are arranged by size rather than by number sequence. Only library staff can enter the stacks; browsing is not allowed. A reading room is provided for persons who need to review non- Preservation is Everyone's Job Southeast Asia. Each program is staffed by specialists with pertinent language skills who perform comprehensive library services for their collections in cooperation with the University's multi- disciplinary area study centers. A separate. reference collection is maintained for these programs in Room 110. Photoduplication Services Room 2, North This unit provides photocopying on a fee basis. It is especially helpful for copying materials that are not well suited for use at self- service photocopying machines. Additional Units Two divisional libraries are located in the Graduate Library building: the Information and Library Studies Library, 300 North, and the Asia Library, 421 North. The administrative offices for the entire Library system are located in 818 South. General hours: M-Th, 8am- midnight; F, 8am-10pm; Sat, 10am-6pm; Sun, lpm-midnight. Documents Center, M-Th, 10am- 5pm & 7-10pm; F, 10am-5pm; Sat, noon-4pm; Sun, 1-9pm. Map Library, M-F, 10am-noon & 1- 5pm; Sun, 1-4pm. Reference Services, M-F, 8am-midnight; Sat, lOam-6pm; Sun, 1 pm-midnight. The Library Preservation Office wages a never-ending battle against deterioration. It reminds users that they can employ one of the most powerful forces in this campaign: handling with care. With this in mind, the Office offers the fol- lowing suggestions: " Never remove a book from the shelf by pulling at the top of the spine. Instead, grasp it in the middle of the spine, pushing nearby volumes slightly back, if necessary. " Photocopy only when necessary. If photocopying seems to damage fragile pages or strain bindings, contact the Library's Photodupli- cation Service in Room 2, Graduate Library. " Avoid leaving open books face down. " Don't use paperclips or rubberbands as bookmarks, underline or highlight passages, or make notations in the margins of library books. - Open a new book carefully so as not to break the spine. " Do not store books in areas where they may be exposed to water, direct sunlight, or high temperature or humidity. . " Refer books in need of repair to the attention of a library staff member. Undergraduate, from page 1 Alfred Taubman Medical Library is a vital partner in medical and health science research. MIRLYN Magic The University Library card cat- alog will soon be going online. Beginning in mid-1988, the new MIRLYN online catalog system will appear in planned stages, making possible the searching of millions of Library records from any terminal or microcomputer that can connect to UMnet, a University data communications network. Re- searchers will eventually be able to search the catalog from office, lab, dorm, home, or any place with a telephone. In addition to offering author, title, and call number infor- mation, MIRLYN will also allow searching by subject entries, and it will eventually offer keyword and boolean searching access. In the future, the system will also reveal information on the status of library materials on order, in process, or in current circulation. And it will pro- vide gateways to national biblio- graphic resources such as RLIN. As it develops, MIRLYN will become the primary electronic ac- cess file for research conducted in the University Library system, and it will usher the Library--on sched- ule and on target--into the next cen- tury of scholarly research. University Library Reserve Service Room 317 The Reserve Service holds heavily used books, periodicals, and other items for individual courses in LS&A and the Rackham Graduate School, thus allowing for equitable use of high-demand materials. These reserved items circulate on a short-term basis of from two to four hours and overnight under specified conditions. Microcomputer Center Room 412 The UGL Microcomputer Center contains some 80 Zenith and Macinitosh microcomputers, termi- nals connected to the University's computer system, and dot-matrix and laser printers. The Center, operated jointly with the University's Computing Center, is available for individual use and group instruction. Lists of available software and scheduled instructional programs are available near the service desk. And monitors are always on duty to help students get started and to offer routine counseling. The Undergraduate Library's Reference Department is usually the first stop for students preparing term papers or research projects.