The Michigan Daily - Wednesday, April 23, 1986 -Page 5 The following is the draft of the "emergency procedures" released by the University Council last Thursday. The draft is the product of year and a half of deliberations, after the council was asked to find an alternative to the controvesial code of non-academic conduct proposed by the administration. I. PURPOSE The purpose of these procedures is to provide a rational and humane means for protecting mem- bers of the University community from violent ac- ts, including arson. The intent is not to punish those who come under the jurisdiction of these procedures, but rather to protect community members from violence and from the erosion of their individual rights. These procedurese are a supplement to the criminal justice system. ACTS COVERED BV THESE PROCEDURES A. Violent act: an assault with a gun, revolver, pistol, knife, iron bar, club, brass knuckles, or other implement traditionally used as a weapon; an assault with intent to inflict serious or aggravated injury; an assault which inflicts serious or aggravated injury; criminal sexual conduct in the first, second, or third degree as defined in Michigan Penal Code Secs. 520a-5201; arson: or attempted arson. B. Threat of a violent act: any act that creates a serious and reasonable apprehension of a violent act as defined above. C. These procedures shall apply to acts of studen- ts, members of the teaching staff, executive of- ficers, deans, and directors, committed on Univer- sity premises, at University sponsored events (such as class or team trips of meetings), or off campus if the complaintant or the accused is ac- ting in an official University role or capacity. IV. PROCEDURES A. Referral 1. When a member of the University community has notice of a situation involving a violent act or a threat of such an act, his or her first responsibility shall be to notify the Ann Arobor police or Campus security (Department of Public Safety and Security, Housing, Security, or Hospitals Security). The Central Coordinator* shall be notified as soon as possible thereafter. 2. When Campus Security has notice of a violent act or a threat of such an act, it shall notify the Central Coordinator as soon as possible. B. Interim Evaluation 1. Emergency disposition. The Central Coor- dinator, when aware of a situation involving a violent act or a threat of such an act, shall evaluate the situation in accordance with the following procedures. The evaluation and disposition of the case shall be completed within 48 hours or as soon thereafter as reasonably possible. A. The Central Coordinator shall determine if the reported situation is within the jurisdiction of these procedures pursuant to Sections II and III. b. If the jurisdictional assement is affir- mative, the Central Coordinator shall then give the accused written notice of: the charge(s), the accused's rights, and the resources availaboe to the accused (to include consultation and representation from any source such as Student Legal Services). The accused and the victim(s) shall be given a copy of these procedures. c. If the accused claims the case is covered by Sec. II.C, the Central Coordinator shall prom- ptly notify the Chair of the University Council. d. After the notice required in Sec. b, above, has been given, the accused shall be given an opportunity to appear personally before the Central Coordinator. When possible the Cen- tral Coordinator's investigation shall also in- clude interviews of witnesses. The Central Coordinator shall consider the nature of the event, the parties involved, the whereabouts of the accused, and any assessment of the emotional or mental health of the accused and of any treatment or supervision being afforded the accused. e. From the findings of the investigation, the Central Coordinator shall determine whether there is probable cause to believe that the ac- cused committed a violent act or has threatened such an act and that the accused poses a serious threat to the safety of members of the University community. Upon a finding of probable cause, the Central Coordinator may take any of the following actions: (1) The Central Coordinator may call emergency psychiatric care of other professionals, if appropriate. (2) The Central Coordinator may make an emergency disposition on the basis of the threat the accused poses to the safety of members of the University community as assessed above. Any restrictions imposed shall be in proportion to the assessed threat and shall be the minimum necessary to protect against such threat. The Central Coordinator shall attempt to minimize inter- ference with the student's academic schedule. (a) Restrictions may be imposed with respect to such matters as contact with in- dividuals, presence in campus buildings, residence hall occupancy, participation in University activities, and class attendan- ce. Such restrictions shall be limited to fourteen calendar days. (b) Counselling may be required, f. The accused, the victim, the Chair of the University Council, and the University Council, and the University President shall be notified of the Central Coordinator's decision and the reasons for the decision as soon as reasonably possible. 2. Appeal of the Emergency Disposition to the University Council. The accused or the victim may appeal any emergency disposition. a. The request for an appeal shall be com- municated in writing to the Chair of the University Council or to the Central Coor- dinator within one week after the emergency disposition decision. b. If timely, the appeal shall be heard by a subset of the University Council (the Council Emergency Review Panel) comprised of one student, one faculty member, and one ad- ministrator each selected in rotation by the University Council. c. The Council Emergency Review Panel shall begin the review of any appeal withing 48 hours after receipt of the written request or as soon as possible thereafter. (1) The review shall be limited to assessing the procedures followed by the Central Coordinator in reaching the emergency disposition, the effect of any new evidence, and the reasonableness of the disposition. (2). The review may be limited to the record, written appellate statements by the accused and the Central Coordinator, and any significant new evidence. In addition, the Review Panel may permit the accused to appear. If such permission is granted, the accused may appear with a representative who may be an attorney. d. The Council Emergency Review Panel may uphold the emergency deposition, lessen it, or rescind it. The Panel may also refer the case back to the Central Coordinator for further in- vestigation. The Panel may increase the severity of the restrictions but only if significant new evidence warrants it. If the Panel determines that an act in violation of University rules may have occured but that the accused does not present a serious threat to the safety of University community mem- bers, the case may be referred to the ap- propriate hearing body or University official. C. - Evaluation Hearing 1. Teaching staff, executive officers, deans, and directors evaluation. For a member of the faculty, an executive officer, a dean, or a direc- tor, if action beyond the emergency disposition seems appropriate, the University Council shall refer the case to the appropriate University of- ficial for further disposition. 2. Student evaluation. For a student, an evaluation hearing may be held to determine whether the accused continues to present a serious threat to the safety of University com- munity members. a. The evaluation shall determine whether the restrictions imposed by the emergency disposition should be extended to protect the safety of community members or whether th- ey should be lessened or amended, in accor- dance with the policy of keeping restrictions in proportions to the risk of violence. b. Such heating must begin within fourteen calendar days after the effective date of the emergency disposition, unless the accuse requests and is granted delay by the Univer- sity Council. If such delay is granted, the Board may extend any emergency restrictions or conditions that had been imposed in the emergency disposition. c. The accused and victim shall be given notice of the hearing date and the specific complaint, including a summary of the evidence and a list of likely witnesses, at least five days before the hearing. d. The hearing shall be conducted by a four person Board comprised of two students, a member of the faculty, and an administrator. At the beginning of each year, MSA, SACUA, and the President shall establish a pool of in- dividuals from which the hearing members shall be randomly selected for each case. If MSA, SACUA, or the President fails or is unable to establish a pool of students, faculty, or administrator members, the University Council shall establish such a pool. The mem- bers of the Hearing Board shall select one member to serve as chair, who shall act as point of contact and facilitator for the Board. (1) The Board shall select a site for 'the hearing that will be suitable to the decorum appropriate for such a hearing, but which will not be intimidating to the accused or the victim. For example, the hearing should not take place in an administrator's office. (2) The hearing shall be open to the public unless closed by the Board, for good cause shown, and at the written request of the ac- cused or the victim. (3) A tape recording of the hearing shall be made. The tapes shall be kept by the Central Coordinator. Access shall be subject to the University's Student Records Policy. The tapes shall be destroyed three years after completion of the hearing. (4) Any party or Board member may challenge a Board member on the grounds of bias. A Board member shall be disqualified if the remaining Board members agree that the challenged member may be biased. A replacement for a successfully challenged member shall be selected from the same group as the challenged member, as described above. (5) The accused shall appear before the Board. If an accused fails to appear after proper notice, the hearing may proceed and disposition may be made without the ac- cused's participation, unless the accused can establish that there are circumstances beyond his or her control that make ap- pearance impossible or unusually burden- some. An accused may petition the Hearing Board to be excused from appearing or for a delay in the hearing. Such petition must be submitted to the Board a reasonable time before the hearing. (6) An accused has the right to remain silent at the hearing. The exercise of this right may not be considered in any findings, decisions, or recommendations. (7) The accused shall have the right to have at the hearing a representative who may be an attorney. Students may request representation from Student Legal Services. (8) The accused shall have the right to present and challenge evidence and to present and question witnesses. (9) Although the Hearing Board is not bound by common law or statutory rules of eviden- ce, evidence must have reasonable probative value to be admitted. Irrelevant, immaterial and unduly repetitious evidence shall be excluded. (10) Normally no testimony shall be ad- missable unless the other party is afforded the right of confrontation and a reasonable opportunity for cross-examination. If a wit- ness is unavailable, the Hearing Board shall determine whether written testimony of such witness shall be admitted. (11) Evidence obtained by a means found by the hearing Board to be basically unfair shall not be considered. (12) The Hearing Board shall consider any prior findings of fact made by a criminal court. e. The Hearing Board may take any of the following actions (the imposition of restricitions requires the unanimous agreement of the Board): (1) Dismiss the case. (2) Impose restriciton on the accused. Any restricitons imposed shall be in proportion to the assessed threat and shall be the minimum necessary to protect against such threat. The Hearing Board shall attempt to minimize interference with the student's academic schedule. The Hearing Board shall set a definite time when any restric- restricitons imposed as a result of the evaluation hearing shall lapse or be reevaluated. These restrictions shall be ef- fective wthout a reevaluation for no longer than fifteen weeks from the date of the evaluation hearing, unless the accused is not available for a required reevaluation hearing(see Sec. 4, below). Restrictions may be imposed with respect to contact with individuals, presence in campus buildings, residenct hall occupancy, participation in University activities, and class attendance. (3) Require participation in an appropriate coueiig tpogram for a fixed period of time or as a condition to the lifting of restrictions. f. The Hearing Board shall issue a written decision, a copy of which shall be given tot he accused, the victim, the Central Coor- LSA SCHOLARSHIP COMMITTEE MERIT AWARD RECI PIENTS John Joseph Beaulieu Jonathan A. Boyd Albert Di Piero Roy Kiplinger David P. Olson Robert Salkin Joel Schrag dinator, the Chair of the University Council, and the President. g. The University Council shall periodically publish brief reports of the matters to which these procedures have been applied. The reports shall be in a form calculated to achieve wide publicity in the University community designed to maintain the anonymity of vic- tims and accused students. 3. Appeal of the Evaluation Hearing. An ac- cused may appeal the evaluation decision. a. The request for an appeal shall be com- municated in writing to the Chair of the University Council or to the Central Coor- dinator within seven calendar days after the date of the evaluation decision. b. If timely, the appeal shall be heard by a subset of the University Council not previously involved in the case (the Council Evaluation Review Panel) comprised of one student, one faculty member, and one administrator selec- ted by the University Council. c. The Council Evaluation Review Panel shall begin the review of the appeal within seven, calendar days or as soon as possible thereafter. (1) The review shall be limited to assessing the procedures followed by the Hearing Board in reaching the evaluation decision and the reasonableness of the disposition. (2) The review may be limited to the record' and written appellate statements by the ac- cused and the Central Coordinator. In ad- dition, the Review Panel may permit the ac- cused to appear. If such permission is gran- ted, the accused may appear with a representative who may be an attorney. d. The Coucnil Evaluation Review Panel may uphold the Hearing Board disposition, lessen it, or rescind it. The Panel may also refer the case back to the Hearing Board for further in- vestigation. If the Panel determines that an act in violation of University Rules may have occured but that the accused does not present a serous threat to the safety of University community members, the case may be referred to the appropriate hearing body or University official. 4. Reevaluation. If the Hearing Board of CounciL Evaluation Review Panel imposed a requirement that any restrictions or conditions imposed on the accused be reevaluated, the, Central Coordinator shall conduct a preliminary reevaluation at the designated time. If the Cen- tral Coordinator determines that the restrictions or conditions habe been met or are not longer,. necessary, they shall lapse. 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